GPS Advising

Campus Life’s Group Pathways to Success (GPS) Advising program is a service to help student groups grow and develop. Below are the common reasons students and student organization leaders come into Campus Life for GPS Advising, select a meeting type from below to learn more. If you don’t see what you need, come into Campus Life on the second floor of the DUC Monday-Friday between 9-5PM to talk with an GPS Advisor who can point you in the right direction.

If a student group has a University Vendor contract such as a Bon Appetite or a University Vender Contract needing to be signed, they can make a brief 15 minute meeting to review the contract and get it signed with Hope Young or Travis Tucker.

Schedule w/ Hope

Schedule w/ Travis
* Note: Student groups are not permitted to sign their own contracts and all contracts should be signed at least 15 days before the event.

Do You Need GPS Advising?

Does your event do any of the following:

  • Do you have a W9 for the person/agency you are paying?
  • Does your artists/performers have an agent or performance rider?
  • Have you reserved space on campus for the speaker? Are you planning for more than 100 people?
  • Do you need security for your event?
  • Are you planning to pick up the speaker from the airport?

If the answer is yes, you should submit Complete Step 1 before scheduling an GPS Advising appointment.


Step 1: Event Builder

By submitting your event on Event Builder, your organization will be connected to all of the campus departments that can assist you in planning your event. The sooner you submit this event, the sooner you can identify things that may have been overlooked.


Step 2: Meet with Campus Life

After submitting an Event Builder, Student groups should schedule a meeting with a representative from Campus Life. To ensure your event, doesn’t get canceled last minute, we recommend these meetings occurring at least one month before the event. At GPS Advising, you can talk through event logistics, have event contracts approved & signed, and review your Event Builder submission.

Schedule a GPS Advising Session: Artist/Speaker meeting with Josh Gruenke.

Schedule w/ Josh
Reminder: Student groups are not permitted to sign their own contracts; all contracts should be signed at least 15 days before the event.

Planning an Event with Alcohol

  • Step 1: Pre-Planning
    • Should this be an event with alcohol?
    • Things to consider: safety, age of group members, location, cost
    • Familiarize yourself with the Programming with Alcohol Policy and General Requirements
    • Determine your eligibility to plan an event with alcohol
    • Student planning event must attend an Events with Alcohol Training at least one month prior to event
    • Choose at least four group members to serve as responsible contacts as defined in policy
  • Step 2: Planning (as early as possible)
    • Schedule a GPS Advising appointment with Peggy Hermes or Austin Sweeney to discuss your planning progress
    • Choose location – all venues must agree to sign our Venue Addendum
    • Choose caterer and alcohol distributor
    • Arrange a meeting with Sergeant Bob with WUPD to determine security plan
    • Arrange security guards
    • Arrange transportation if off campus
  • Step 3: Finalize Logistics (at least one month before event)
    • Register event in WUGO
    • Check submission often as this is where you will communicate with campus partners about the logistics of your event
    • Make sure all Responsible Contacts are trained through GPS Training series
    • Schedule a GPS Advising appointment with Campus Life staff to review ALL contracts

Schedule w/ Peggy

Schedule w/ Austin

Is your event High Impact?

Does your event do any of the following:

  • Have an audience greater than 100
  • Include community members?
  • Include minors (guests under 18, Non-WashU Students)?
  • Have inflatables?
  • Takes place outdoors?

If the answer is yes, you should submit Complete Step 1 before scheduling an appointment.


Step 1: Event Builder

By submitting your event on Event Builder, your organization will be connected to all of the campus departments that can assist you in the planning of your event. The sooner you submit this event, the sooner you can identify things that may have been overlooked.


Step 2: Meet with Campus Life

After submitting an Event Builder, Student groups should schedule a meeting with a representative from Campus Life. To ensure your event, doesn’t get canceled last minute, we recommend these meetings occurring at least one month before the event. At GPS Advising, you can talk through event logistics, have event contracts approved & signed, and review your Event Builder submission.

Schedule an GPS Advising Session: High Impact Event meeting with Josh Gruenke.

Schedule w/ Josh

Is your student group involved in a cultural show on campus? Are you looking for ways to celebrate and educate through performance? We can provide guidance on organizing, planning, and producing your show for the campus community.

Sign-up for GPS Advising with Hope Young or Josh Gruenke to discuss any topics related to your cultural show or student performance.

Schedule w/ Hope

Schedule w/ Josh


If you are planning to take your event, performance, retreat or more off campus schedule a time to meet with Peggy Hermes. During this appointment we can discuss your venue(s), review the contracts, and discuss agreed upon terms of your rental.

Schedule w/ Peggy

Note: Student groups are not permitted to sign their own contracts and all contracts should be signed at least 15 days before the event.

Step 1: Do Your Research

Do Your Research: Check the student group directories on WUGO and the SU website to see if any groups with similar interests already exist. Then, review the New Group Application on WUGO and make note of the next application deadline. Note: You will need to login to WUGO to review the application.


Step 2: Meet with Campus Life

After you have reviewed the current list of student groups and the application process, schedule a meeting with Peggy Hermes.

Schedule w/ Peggy

Are you looking to get involved on campus? Do you have a passion area you are excited to explore? Are you looking for guidance on connecting with other students and new opportunities?

Sign-up for GPS Advising with Stephanie Weiskopf, Anna Warbelow, Jesús Meléndez, or Janice Davidse to discuss how to get involved with student groups and leadership experiences that fit your interests and will give you an opportunity to take a deeper dive.

Schedule w/ Stephanie Schedule w/ Anna
Schedule w/ Jesús Schedule w/ Janice

Step 1: Review Student Group Travel Policy
If your student group is traveling outside of the Greater St. Louis area, there are important safety protocols your group needs to consider. Review the Travel Policy on the Campus Life website and find the Travel Registration, Incident Report and Vehicle Request Form all on WUGO.

Step 2: Meet with Campus Life
To learn more about how to safely travel with your student group, schedule a meeting with Peggy Hermes.

Schedule w/ Peggy

  • Are you having difficulty navigating campus policies?
  • Do you need assistance with WUGO or reserving a space?
  • Would you like to be connected with an advisor?
  • Are you trying to resolve an internal issue and need support?

Schedule a time to meet with Peggy Hermes to get support on everyday group operations.

Schedule w/ Peggy


  • Are you planning a retreat for your student group?
  • Is this your first time in a leadership role?
  • Does your executive board have different levels of experience?
  • Are you navigating or managing conflict on your team?

Come talk to Stephanie Weiskopf or Jesús Meléndez to trouble shoot your group’s dynamics and processes!

Schedule w/ Stephanie

Schedule w/ Jesús