Undergraduate students and student groups are afforded the privilege of serving alcohol at certain events. With this privilege comes expectations regarding ensuring the safety and welfare of those in attendance. Students are expected to know and abide by all applicable state and federal laws and University policies and procedures. Students are responsible for their own behavior; however, if alcohol is a part of an event, student organizers and sponsors must undertake efforts to provide a safe environment for the attendees.
All events with alcohol need to be registered online through Event Builder found in Washington University Group Organizer (WUGO). The event should be submitted to Event Registration no less than 15 business days prior to the date of the event and approval should be obtained on Event Registration no less than 10 business days before the event is scheduled to take place.
Policy and Forms
- Programming with Alcohol Policy Guidelines (PDF)
- Security Event Evaluation Responsible Contact (PDF)
- Security Event Evaluation Security (PDF)
- Off-Campus Venue Agreement (PDF)
Student groups who plan to host an event with alcohol are required to participate in two training sessions.
Approved Off-Campus Venues
Campus Life is committed to ensuring the safety and security of events on and off campus. As part of this, off-campus venues must go through an approval process through our office. Each time a venue will be used our Off-Campus Venue Agreement should be paired with or used as the event contract. This ensures the venue is aware of our policies and agrees to uphold the standards set for student group events with alcohol.
The Off-Campus Venue Agreement and space diagram should be uploaded in Event Registration no less than 10 business days prior to the event
Approved Outside Security Agencies
Hourly rate: $15 per guard, $16 per supervisor, four hours minimum
Hourly rate: $16 per guard, $18.50 per supervisor, four hours minimum
Keystone Staffing Resources*
Hourly rate: $16 per hour, $18 per supervisor
*Keystone is not an option if your event requires age verification. Keystone is only able to provide crowd control services at this time.