Contracts, Forms & Policies

Contract Templates

Note: Students should never sign a contract; only your GPS advisor can sign a contract.

  • WUSTL Speaker/Artist Agreement — This contract is used when a group is hosting a speaker/artist on campus and the performer does not have their own contract. This contract may be edited by the other party. If there are no edits to this contract, you can bring a copy signed by the speaker/artist to your GPS appointment, along with a W9 for the speaker/artist. If there have been edits, please bring the edited contract for your GPS advisor to review and accept or reject before having the speaker/artist sign it.
  • WUSTL Speaker/Artist Addendum — This addendum should be used when a group is hosting a speaker/artist that provides their own contract. Bring the speaker/artist-provided contract, unsigned, to a GPS appointment. Your GPS Advisor will ensure that there are no conflicting terms on the addendum or the contract and make any necessary edits. Once these edits are made, the contract and addendum are ready to be sent to the speaker/artist for signatures. If the speaker/artist makes edits to the addendum, your GPS advisor will have to reject or accept those edits before they can sign it.
  • Service Provider Agreement — This contract should be used when a group is paying for a service instead of an individual (catering vs. speaker) this includes lighting, photography, catering etc. If you are using a WUSTL vendor (WFF/Bon Appetite) you do not need a contract -they provide purchase orders (PO) that contain contractual language that will need to be signed. If no edits are made to this contract, you may bring a copy signed by the service provider to your GPS appointment., If the service provider makes edits, those will need to be accepted or rejected before your GPS Advisor can sign and return the contract.
  • Service Provider Addendum — This addendum should be used when a group is paying a service provider that provides their own contract. Bring the service provider-provided contract, unsigned, to a GPS appointment. Your GPS Advisor will ensure that there are no conflicting terms on the addendum or the contract and make any necessary edits. Once these edits are made, the contract and the addendum are ready to be sent to the service provider for signatures. If the service provider makes edits to the addendum, your GPS advisor will have to reject or accept those edits before they can sign it.
  • Addendum to Off-Campus Venue Agreement — This addendum should be used whenever a group is hosting an event off campus in addition to a venue-provided contract. Bring the venue-provided contract, unsigned, to a GPS appointment. Your GPS Advisor will ensure that there are no conflicting terms on the addendum or the contract and make any necessary edits. Once these edits are made, the contract and addendum are ready to be sent to the venue for signatures. If the venue makes edits to the addendum, your GPS advisor will have to reject or accept those edits before they can sign it.
  • Event Security Contract — Anytime you are booking an outside security company, whether for a dry event or an event with alcohol, this contract must be used.

Waivers


Forms


Resources


Policies

Campus Life

WUSTL Policies

Click here if you’re looking for the Student Group handbook.